HALL OF FLOWERS CANNABIS GUIDELINES
FOR BOUTIQUE AND BOUTIQUE PLUS BOOTH EXHIBITORS
Rules for Displaying and Selling Product at the Show
The following cannabis guidelines are set forth in order to comply with the Bureau of Cannabis Control regulations. These rules must be followed in order to have cannabis product as display in booth and/or for sale at one of our onsite retail partners. These guidelines exemplify only the highlights of our SOP document. So please make sure to read the entire SOP carefully. If there is any ambiguity between these highlights and our entire SOP, the SOP prevails.
SOP for Exhibitors
For returning Exhibitors, please make sure you pay attention as some information has been updated from our previous season.
IMPORTANT DATES & SUBMISSIONS
Friday, August 30th - Deadline for Product sample registration in BrandTreez product catalog. All brands must login and upload their products to this product catalog in order to have their products received and sold at the onsite dispensary.
Monday, September 16th - 1st round of delivery drop off / inventory intake begins 2pm-9pm and must be done by a Licensed Distributor or Microbusiness. Please fill out this Doodle Form to help determine your time slot.
Tuesday, September 17th - 2nd and final round of delivery drop off / inventory intake made by Licensed Distributor or Microbusiness, 9am-8pm. Please fill out this Doodle Form to help determine your time slot.
Wednesday and Thursday, September 18th - 19th Hall of Flowers Show Time
PRIMARY RULES & REGULATIONS
“Display Product” means Cannabis Goods that will be placed within an Exhibitor’s booth space for the sole purpose of showcasing the Exhibitor’s product range. Display Products can be opened for show and smell. Display Products will not be sold or consumed and may not leave the booth at any time during the show. The transport and preparation of all Display Products shall comply in full with all applicable-regulatory requirements. Cannabis goods removed from their packaging must be destroyed when the cannabis goods are no longer used for display. (16 CCR § 5405.)
CANNABIS GOODS FOR SALE
“Cannabis Goods For Sale” means cannabis goods that will be purchased by an Event Retailer and sold for a nominal value with the intent to be consumed on site.
As we are operating in strict compliance with the BCC, samples can only be accessible at Hall of Flowers through the retail partners on site and will be sold in compliance with all legal retail procedures.
Giving away free Cannabis goods is strictly prohibited.
NO CONSUMPTION AT BOOTH
Under ZERO circumstances is it permitted to consume cannabis goods within the premises of the building.
Our designated outdoor consumption area is the ONLY place that attendees can consume cannabis.
If your goods contain cannabis-derived CBD, the products will be considered cannabis products and may not be given out at the exhibit booths as cannabis products may only be purchased at licensed on-site the retail locations.
If your food or beverage products contain hemp-derived CBD, they should not be present at the show, as California currently prohibits the inclusion of any non-cannabis derived CBD in food and beverages. Currently under the CDPH’s guidance on CBD, they specify “the use of industrial hemp as the source of CBD to be added to food products is prohibited” for further reference.
BOUTIQUE & BOUTIQUE PLUS BOOTHS - CANNABIS GOODS FOR SALE
Boutique and Boutique Plus booths are able to sell product within our on-site retail dispensaries, provided all BCC regulations are complied with.
Boutique Booths will be issued 2 bins in which they can fill up to (150) units of 1 Product SKU each. Up to 2 Product SKUs total.
Boutique Plus Booths will be issued 4 bins in which they can fill up to (150) units of 1 Product SKU each. Up to 4 Product SKUs total.
BrandTreez - PRODUCT CATALOGUE
All Boutique and Boutique Plus Exhibitors need to register (or login if you are on already on BrandTreez) and upload your product information into the BrandTreez product catalog no later than August 30th in order to have products at the onsite dispensary powered by Garden of Eden. Manifests and COAs will need to be provided only as a physical copy at the time of delivery drop off. You can learn about the BrandTreez product catalog and how to register your samples by following the link below.
INVENTORY INTAKE - CARDBOARD BOXES
We do require that all Product SKUs arrive individually packed in their own box at time of drop off. We will have extra cardboard boxes (10" x 10" x 10") outside of the receiving zone should your Distributor be in need. Distributors cannot drop off the inventory to the onsite retailers if the Product SKUs are not within their respective containers.
DELIVERY - DISTRIBUTOR
Delivery MUST be done by a licensed Distributor or licensed Microbusiness. If your Distributor is not directly affiliated with your brand, you must have a representative accompany them at the time of drop off. Please note that booths are limited to just one Distributor / Delivery drop off, even if you have multiple brands exhibiting within booth.
Please fill out the designated Doodle Form to help determine your delivery drop off time slot Sept 16th or Sept 17th.
DELIVERY - DOCUMENTS
We must receive the physical copy of the manifest, invoice & COA upon delivery. Please be sure that the copy of the Manifest is correctly made out to the appropriate retail licensee as the Receiver:
License #: C10-0000295-LIC
License Type: Retailer
Business Name: Garden of Eden
Location: 1350 Bennett Valley Rd, Santa Rosa, CA 95404
Contact Name: Alexis Sklar
Contact Phone: 215-801-6635
SALES & PAYMENT
In order to remain fully compliant, providing samples to buyers will be treated as a sale transacted upon by our on-site retail partners. As a result, our retail partners are going to purchase from you each sample at a nominal value of $.01 and will be selling those samples for $2. Please note that the excise tax on these products will be the responsibility of the Distributors to the CDTFA (charged at the average market price, not the discounted price). Distributors will not collect excise tax from the retailer upon delivery. Please inform your distributor of the unconventional nature of the transaction (not the Retailer).
At the time of delivery the Retailer will pay the Distributor $0.01 for every unit of inventory.
In order for a Retail Buyer to purchase these samples, you will be receiving a unique ticket that correlates with the designated sample. Please be strategic on who you give out these tickets to, as you are limited to 150 units of each SKU. Restocking is not allowed.
Please note that proceeds from the product sample $2 sales will go directly towards local and sales tax, to be paid by the Retailer. Payment to brands only occurs at the time of delivery drop off.
For any remaining inventory after the end of show, employees of the brands will be able to buy back the product for personal consumption beginning at 7pm (or until the last Buyer in line completes their transaction) until 9pm of Day 2. Treez (HoF tech partner) will provide a pulse report of inventory to be sent to Exhibitors daily; and thus brands should be up-to-date with remaining inventory figures at the end of show.
Please note that daily purchase limits will still be enforced for the transactions made between the Employees of brands and the Retailer.